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Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6 and FAR 13 and as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation being requested.  A written solicitation will not be issued.  The solicitation number is W912JB-20-Q-0144.  This solicitation is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-006.  This requirement is 100% set-aside for small business.  The associated NAICS code is 541690 Other Scientific and Technical Consulting Services.  The small business size standard is $16.5 million.

The Maintenance Facilities within the Michigan Army National Guard have a variety of energized equipment that pose a hazard to employees when performing maintenance on those pieces of equipment. OSHA CFR 29 1910.147 provides regulations for safeguarding employees through the control of hazardous energy procedures using Lockout Tagout (LOTO). There is a need for experts to evaluate these energized pieces of equipment for proper LOTO procedures, placard each piece of equipment, and train the employees on the procedures.. This is a firm fixed price requirement for Lock out Tag out Box Inspection. 

The prospective awardee must have an active registration in www.sam.gov at the time of award.  Vendor are encouraged to verify that their registration is active prior to submitting a quote.  If the prospective awardee is not active in SAM data base at the time of award, the prospective awardee will be allowed 5 calendar days to become active in SAM.  The award will proceed to the next otherwise successful registered and active offeror in the prospective offeror does not become registered and active by the 5 calendar day deadline.

REQUIREMENT                                                                                                           

This is a firm fixed price requirement for Lock out Tag out  Box Inspection for the Michigan National Guard. The purpose of the Lock out Tag out Box Inspection is to provide experts to evaluate these energized pieces of equipment for proper LOTO procedures, placard each piece of equipment, and train the employees on the procedures.  See the attached PWS for additional requirements in paragraph 5.0.  Wage Determinations of Labor Categories are attached for the counties where the place of performance occurs.  Service Contract Act is applicable to the requirements of the service performed.

This is a firm fixed price requirement for services and components in providing LOTO Box Inspection.  The Period of Performance shall be one year (12 months) and four Option Year (12 Months/Year). 

Note:  clause 252.243-7002 Requests for Equitable Adjustment will be incorporated into the award action for anticipated labor and benefit changes for the option years.

CONTRACTOR MANPOWER REPORTING**                                                                          

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site. The contractor shall completely fill in all required data fields using the following web address:  http://www.sam.gov/.  Reporting inputs shall be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.sam.gov/.

INVOICING

Invoice terms are Net 30 days. Invoices must be for services performed. Invoices will not be accepted for billing future services during the period of performance. Inspection and acceptance will be at Lansing, Michigan.  Invoices must be submitted through Wide Area Work Flow (https://piee.eb.mil). The award will indicate a quantity of 12 in the award  as that corresponds to the number of invoices that will be billed over the 12 month inspection period.  

QUOTATION PREPARATION INSTRUCTIONS

Refer to clause 52.212-1 Instructions to Offerors on www.acquisition.gov for further instructions.  An SF1449 is not required in accordance with FAR 12.603(b). The written quote can be submitted on a PDF document to address the RFQ factors:

Contact/Company Information:

Company name, point-of-contact, address, e-mail, and telephone number CAGE code and DUNS number

  • Federal Identification Number

The contracting officer is not responsible for locating or obtaining any information not identified in the quote.

  1. Capacity and Capability

Offerors must include information that adequately demonstrates their  Capacity and Capability  meets requirement in the Performance Work Statement ( PWS )of this solicitation.  A general statement of compliance or restatement of the PWSis insufficient.  Information should be readily available to the Contracting Officer; the Contracting Officer is not responsible for locating or obtaining any information not identified in the quote and literature.  Contact your local PTAC office at the Small Business Administration for assistance in creating a capability statement.

  1.  Pricing
  • Price quotes must be firm-fixed priced.
  • Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item).
  • Include the total price (i.e., sum of all extended amounts in the price quote.
  • Prices should be as low as or lower than those charge to your most favored customers, including any discounts for prompt payment.
  • Prices must be valid for 60 days. FOB destination.  Prices shall be provided in the format as listed under the Requirements section of this RFQ.
  • Firm Fixed Price should include all travel and should be included in the 1 Job quoted.
  • See Attachment G for Price List and Clin Structure.

The Government may not consider quotes that fail to include all of the information requested in this solicitation.

EVALUATION

The Government intend to award to your company when your company demonstrate the capability and capacity to meet  all the requirements listed in the PWS ,  is most advantageous to the government based on price and other factors that provide the best value. Best value will be determined by evaluating each quote for price (including option years), past performance, and capability and capacity  to meet the requirements.  Capability and Capacity ity will be rated as acceptable or unacceptable. All evaluation factors are approximately equal.

The government may award to other than the lowest price quote. The perceived benefits of the higher priced quote may merit the additional cost.  Negative or adverse action in FAPIIS in the last three years may render your quote unacceptable.

Award may be made without discussions. Therefore, offeror must provide complete information in the package for the government to determine the best value. The government reserves the right to require minor clarifications. However, the government may award without requesting clarification for ambiguity.

SUBMIT QUESTIONS & QUOTES

Questions due:  18 September 2020, 12:00 pm Eastern Standard Time (EST)

Questions must be submitted via email to thelma.g.cooper.civ@mail.mil Questions will not be answered via telephone.  Answers to questions will be provided to all prospective Offerors, giving due regard to the proper protection of the proprietary information. In order to receive responses to questions, Offerors shall cite, at a minimum, the section, paragraph, number, and page number. The Government will not address any hypothetical questions aimed toward receiving a potential “evaluation decision” from the Government.

Question Due:      22 September 2020, 1400pm Eastern Standard Time (EST) 

Offerors are encouraged to ensure initial proposal is their best and final. The Government reserves the right to require minor clarifications or to hold discussions. However, the Government may award without requesting clarification for ambiguity.

SOLICITATION AMENDMENTS

It is the vendor’s responsibility to monitor this site for any amendments.  The government is not responsible for any attachments that are rejected by the cyber security due to corruption or virus extensions.   It is the offeror’s responsibility to contact the POC to verify the quote is received PRIOR to the date and time set for the due date of RFQ. Late Quotes may not be eligible for award. Quote submission must be completed by the date and time indicated. If Amendments to the solicitation are issued, all Offerors must acknowledge the Amendments by signing the accompanying Standard Form 30 and returning the signed Standard Form 30 for all Amendments issued with the Offeror’s quote submission. Failure to acknowledge all Amendments issued by the Government may result in the quote submitted in response to the solicitation being found non-responsive by the Government.

ERRORS, OMISSIONS, OR AMBIGUITIES

If an Offeror believes the solicitation, including the Performance Work Statement, contains an error, omission, or ambiguity, or is otherwise unsound, the Offeror shall immediately notify the Contract Administrator and Contracting Officer in writing with supporting rationale prior to the date set for the closing for receipt of quotes.

APPLICABLE PROVISIONS AND CLAUSES

Refer to the Solicitation Clauses attachment listed by reference or in full text.

Listed opportunities are aggregated automatically from federal government sources by GovSurf. Parabilis is not responsible for their content and does not accept opportunity solicitations from outside sources.

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